Program Specialist - Herbert Wertheim College of Medicine
Florida International University
Miami, FL
Full-time
Administration / Clerical
Posted on April 18, 2024
About FIU
Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.
Job Summary
The Herbert Wertheim College of Medicine is currently seeking to hire a Program Specialist to join our team of professionals:
Duties Include:
High school diploma or GED and six (6) years of office or related experience coordinating functions of an office or department.
Desired Qualifications
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, etc.) and web applications such as Zoom.
Ability to act calmly and effectively in a busy or stressful situation while remaining professional
Ability to work in a fast-paced, and at times, high-stress environment, multitasking complex projects.
Ability to work independently on self-managed tasks and reach projected goals and deadlines, as well as part of a team.
Excellent communication and interpersonal skills, with both in person, phone, and videoconference experience. Ability to provide customer service and work collaboratively with others.
Excellent organizational skills and the ability to think logically and follow directions.
Job Category
Staff
Advertised Salary
$35,000
Work Schedule
Begin time: 8:30 AM
End time: 5:00 PM
Pre-Employment Requirements
Criminal Background Check
Other Information
Ability to work flexible hours as needed.
How To Apply
Prospective Employee
If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.
*This posting will close at 12:00 am of the close date.
How To Apply
Current Employee
As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.
*This posting will close at 12:00 am of the close date.
How to Claim Vet Preference
Since 1945, the Florida Legislature has made a provision to give preference in the hiring process to United States war veterans in recognition of their military, naval, or air service who meet specific conditions. The conditions are as follows:
If there are any questions concerning Veterans' Preference, please contact Talent Acquisition & Management by calling 305-348-2500.
For additional information on Veterans' Preference, visit http://www.floridavets.org/.
Disclosures
Clery Notice
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).
Pay Transparency
Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.
Job Summary
The Herbert Wertheim College of Medicine is currently seeking to hire a Program Specialist to join our team of professionals:
Duties Include:
- Provides administrative support for the Albert and Debbie Tano Medical Simulation Center by confirming faculty for sessions, confirming IT needs and simulation equipment, and preparing agendas, meeting notices, materials, room bookings and other relevant information and/or materials.
- Assists with the maintenance and troubleshooting of simulation equipment and operates simulation manikins.
- Assists in developing and updating the simulation center materials, guides, and preparation of setup boxes and supplies for each simulation.
- Assists with maintenance and utilization of the EMS (Educational Management Solutions) system and its associated programs and hardware.
- Supports the implementation of Objective Structured Clinical Examinations (OSCEs) and other simulation events such as tours, orientation, and simulation activities.
- Communicates with and responds to team members, student, faculty, and customer inquiries, as needed. Screens calls and emails for the Simulation Center.
- Assists in the recruitment, selection, and onboarding of new Simulation Technicians. Assists in training, scheduling, and tracking Simulation Technicians.
- Prepares and submits documents for travel authorizations and assists with simulation, equipment supplies and office related purchases and scheduling and preparing meeting materials for the simulation center.
- Organizes and maintains files, databases, and records for the Simulation Center. Updates the simulation centers calendar to reflect all simulation events and activities and assists with data entry, including tracking sessions, simulation activities
- Maintains and tracks inventory. Restocks necessary equipment, and alerts when replacements and new purchases are needed.
- Performs essential duties in any emergencies such as hurricanes, public health emergencies, and/or any other university emergency closing. The employee is expected to be available to report to work as needed during university emergency closing with appropriate notification of a department administrator.
- Performs related duties as required or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
- Provides setup, breakdown, and moulage of simulation activities
High school diploma or GED and six (6) years of office or related experience coordinating functions of an office or department.
Desired Qualifications
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, etc.) and web applications such as Zoom.
Ability to act calmly and effectively in a busy or stressful situation while remaining professional
Ability to work in a fast-paced, and at times, high-stress environment, multitasking complex projects.
Ability to work independently on self-managed tasks and reach projected goals and deadlines, as well as part of a team.
Excellent communication and interpersonal skills, with both in person, phone, and videoconference experience. Ability to provide customer service and work collaboratively with others.
Excellent organizational skills and the ability to think logically and follow directions.
Job Category
Staff
Advertised Salary
$35,000
Work Schedule
Begin time: 8:30 AM
End time: 5:00 PM
Pre-Employment Requirements
Criminal Background Check
Other Information
Ability to work flexible hours as needed.
How To Apply
Prospective Employee
If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.
*This posting will close at 12:00 am of the close date.
How To Apply
Current Employee
As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.
*This posting will close at 12:00 am of the close date.
How to Claim Vet Preference
Since 1945, the Florida Legislature has made a provision to give preference in the hiring process to United States war veterans in recognition of their military, naval, or air service who meet specific conditions. The conditions are as follows:
- Veterans with a VA service-connected disability
- Spouses of veterans with permanent and total service-connected disability
- Honorably discharged veterans with wartime service.
- Unmarried widow or widower of a veteran who died as a result of a service-connected disability
- A veteran who has served in a qualifying campaign or expedition for which a campaign badge has been authorized, to include the Global War on Terrorism Expeditionary Medal.
If there are any questions concerning Veterans' Preference, please contact Talent Acquisition & Management by calling 305-348-2500.
For additional information on Veterans' Preference, visit http://www.floridavets.org/.
Disclosures
Clery Notice
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).
Pay Transparency
Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
