ACCOUNTS PAYABLE CLERK
The purpose of the Accounting Clerk – Accounts Payable (“AP Clerk”) position is to prepare and maintain
accounting records and perform clerical duties for the High Point Housing Authority (“HPHA” or
“Agency”) Finance department. This position is responsible for: processing all invoices, utility bills and
payments from various programs; preparing end-of-the-month ledgers; and preparing journal entries
regarding these accounts. The employee will perform related work as directed.
All activities must support the Agency’s strategic goals and objectives and produce results that
accomplish the goals and functions of the Finance department.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The statements below are intended to describe the general nature and scope of work being performed by
this position. This is not a complete listing of all responsibilities, duties and/or skills required. Other
duties may be assigned.
Processes and codes invoices for payments; creates all new vendors; enters all payables in the system
and processes checks each week.
Utilizes data entry equipment to record data into computerized records such as all daily telephone bill
amounts, etc.
Forwards “check registers” to CEO.
Prepares a variety of periodic fiscal reports and records such as S8 checks and deposits, S8 single
payments, cash investment reports, utility reports, sales and use tax report, HUD utility report, etc.
Runs reports pertaining to Accounts Payable and Accounting procedures.
Processes garnishments for IRS and Guilford County Tax, court checks concerning summary
ejectments, and court checks concerning executions.
Assists in annual fiscal closing including analysis of certain ledger accounts.
Runs 1099s annually.
Posts, processes, and enters utility bills,
Responsible for flower fund, coffee fund, event fund; responsible for ordering flowers and paying bills
for each account.
Collects S8 Retro payment, keeps account balance on tenant.
Maintains payment records and prepares copies for all program directors.
Handles travel advances and settlements.
Assists in collections for rent.
Assists tenants on phone and in office to answer questions; directs tenants to appropriate personnel.
Processes mail.
Performs other duties as assigned.
BEHAVIORAL COMPETENCIES
To perform the job successfully, an individual should demonstrate the following competencies:
Commitment: Sets high standards of performance; pursues aggressive goals and works efficiently to
achieve them; strives for optimal results and success; conveys an appropriate sense of urgency and brings
issues to closure; and persists despite any obstacles and/or opposition.
Customer Service: Meets/exceeds the expectations and requirements of internal and external customers;
identifies, understands, monitors, and measures the needs of both internal and external customers; talks
and acts with customers in mind; and recognizes working colleagues as customers.
Effective Communication: Ensures important information is passed to those who need to know; conveys
necessary information clearly and effectively orally or in writing; demonstrates attention to, and conveys
understanding of, the comments and questions of others; and listens effectively.
Analytical Skills: Synthesizes complex or diverse information; collects and researches data; and uses
knowledge and experience to complement data.
Quality: Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality;
applies feedback to improve performance; monitors own work to ensure quality.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each competency satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the job
competencies.
Job Competencies
Understanding of key policies, procedures, functions and staff in the Finance department.
Knowledge and application of the principles and methods of governmental accounting and
auditing.
Understanding of the specialized accounting regulations and program requirements for various
funding sources, including the US Department of Housing and Urban Development (“HUD”) and
North Carolina Housing Finance Agency (“NCHFA”).
Knowledge and application of the principles and practices of financial administration, including
budgeting and reporting.
Knowledge and accurate application of pertinent federal, state, and local laws, codes, and
regulations.
Ability to analyze and interpret accounting policies and procedures.
Ability to read and interpret documents such as budgets, general ledger accounts, invoices,
payable and receivable policies, payroll tax laws and regulations, instruction and procedure
manuals.
Education and/or Experience
High school diploma or equivalent. Bachelor’s degree in finance or accounting preferred. One (1) to two
(2) years of accounting or accounts payable experience. An equivalent combination of education and
experience may be considered.
Language Skills
Ability to read and understand general business correspondence, policies, and procedures. Ability to write
reports, business correspondence, and other documentation. Ability to convey information and respond to
questions from supervisors, clients, customers and the general public.
Mathematical Skills
Proficient in advanced mathematical concepts such as the ability to calculate decimals and percentages;
ability to perform addition, subtraction, multiplication and division; ability to perform mathematical
operations with fractions; ability to compute discount, interest, profit and loss, ratio, and proportion.
Reasoning Ability
Ability to solve practical problems and deal with routine problems. Ability to interpret instructions
furnished in written, oral, diagram, and schedule form. Ability to exercise judgment within established
guidelines, and where guidelines are absent, can determine a reasonable course of action.
Computer Skills
To perform this job successfully, an individual should have strong computer skills (Adobe, Microsoft
Office, Outlook, accounting, inventory, financial software, and the Internet). Must be able to learn other
computer programs as required by assigned tasks.
Certificates, Licenses, Registrations
Possession of a valid North Carolina driver’s license and the ability to be insurable under the Agency’s
automobile insurance plan at the standard rate.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to maintain a stationary
position. Daily movements include sitting; standing; operating computers and other office equipment;
repetitive keyboarding; reaching and grasping; moving about the office; and attending onsite meetings.
The employee must be able to exchange information in person, in writing, and via e-mail and telephone.
The employee must occasionally transport weight up to 30 to 50 pounds.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Position generally works in a standard, climate-controlled, office environment. The noise level in the
work environment is usually moderate.
The Housing Authority of the City of High Point is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the
Housing Authority of the City of High Point will provide reasonable accommodations to qualified individuals with disabilities and encourages both
prospective and current employees to discuss potential accommodations with the employer.
(Please apply online AND email resume to Rmatthews@hpha.net.)