Executive Assistant
Johnson County Community College
Overland Park, KS
Full-time
Administration / Clerical
Posted on May 4, 2024
Johnson County Community College
Position, Department: Executive Assistant, Human Resources
Type of Position: Full-time Hourly, Non-Exempt
Work Schedule, Hours per week: Monday-Friday, 8 a.m.-5 p.m., 40 hours per week
Pay Range: $22.65- $29.31 and determined based on relevant years of work experience.
Benefits Category: Full-time Benefits
Position Summary: The Executive Assistant provides high-level, confidential administrative support to the Vice President of Human Resources at Johnson County Community College (JCCC). This involves managing various administrative tasks and ensuring efficient operations within the Human Resources (HR) department.
The Executive Assistant is responsible for completing various project activities, information retrieval and managing complex administrative matters. The Executive Assistant serves as the first point of contact and provides operational support and assistance with day-to-day operations to ensure efficiency.
Required Qualifications: Associate's degree
Two or more years of experience in administrative support work
Preferred Qualifications: Bachelor's degree
One or more years of experience providing administrative support to senior-level or C-level executives
Professional certification in administrative work
Experience working in a Human Resources Department
Experience working in a higher education setting
To be considered for this position we will require an application, resume, and cover letter.
*Unofficial transcripts are required for all Adjunct faculty and Faculty positions.
Position Details: Job duties include but are not limited to:
- Coordinate and manage the VP's calendar, including scheduling meetings, appointments, and travel arrangements. Proactively anticipate scheduling conflicts and resolve them efficiently.
- Develop materials for meetings, including for the Board Committee meetings and Board of Trustees meetings. Compile, review, and submit all materials to the President's office in an accurate and timely manner. Coordinate closely with the VP, President's Office, Trustees, and other senior leaders. Provide accurate and complete information and updates to all stakeholders.
- Attend Board Committee meetings and record accurate, timely, and complete meeting minutes.
- Assist in monitoring and managing the budget for the Human Resources Department which includes tracking expenses, reviewing and processing invoices, reconciling financial records, and providing regular reports on budget status. Monitor inventory levels and order supplies for the department.
- Maintain and organize confidential and sensitive information, both in electronic and hard-copy formats. Manage and update databases, contact lists, and files to ensure easy accessibility and retrieval of information.
- Provide administrative support for various projects and initiatives of the VP by conducting research, preparing presentations or reports, tracking progress to completion, and facilitating communication.
- Ensure faculty, staff, students, or other visitors are assisted in a welcoming and responsive manner.
- Work closely and effectively with the VP to keep them informed of upcoming commitments and responsibilities, following up appropriately as necessary. Act as a “barometer,” having a sense of issues taking place around JCCC and keeping the VP updated.
- Maintain extensive knowledge of the HR department's roles, responsibilities, and daily operations. Uphold extensive knowledge of JCCC's HR policies and procedures.
- Assist with reports, presentations, and communications. Research, compile, and maintain records and information. Analyze and interpret data to produce reports.
*Duties and responsibilities, as required by business necessity, may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity.
About JCCC: Established in 1969, Johnson County Community College is dedicated to transforming lives and strengthening communities through learning. Located in Overland Park, Kansas, JCCC has enjoyed a national reputation for educational excellence and student success for more than 50 years. That's five decades dedicated to smaller class sizes, more resources and a thriving campus culture - not to mention our competitive tuition rates and extracurricular experiences that transcend the norm.
Equal Employment Opportunity: JCCC provides equal opportunities and equal access to all individuals and is an affirmative action employer. JCCC does not discriminate on the basis of sex, race, color, national origin, ancestry, disability, age, religion, marital status, parental status, military status, veteran status, sexual orientation, gender identity, genetic information or other factors that cannot be lawfully considered in its programs and activities, which includes employment and admissions, in accordance with Titles VI and VII of the Civil Rights Act of 1964, the Equal Pay Act of 1963, the Age Discrimination in Employment Act of 1967, the Age Discrimination Act of 1975, Executive Order 11246, Title IX of the Education Amendments of 1972, Section 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, the Vietnam Era Veteran's Readjustment Assistance Act, the Jobs for Veterans Act of 2002, the Kansas Acts Against Discrimination and all other applicable civil rights and nondiscrimination laws.
Inquiries concerning JCCC's compliance with its nondiscrimination policies (including Title IX, Title VI and Section 504 inquiries) may be referred to a Title IX Coordinator (TitleIX@jccc.edu), or Director of Human Resources, or the Dean of Students and Learner Engagement at Johnson County Community College, 12345 College Blvd, Overland Park, KS 66210, 913-469-8500; or to Office for Civil Rights, Kansas City Office, U.S. Department of Education, One Petticoat Lane, 1010 Walnut Street, Suite 320, Kansas City, MO 64106, Telephone: 816-268-0550,Facsimile: 816-268-0559, Email to: OCR.KansasCity@ed.gov.
Disclosure: If you need any assistance throughout the search process, please reach out to the HR Generalist for this position. In accordance with the college policy, finalists for this position will be subject to criminal background investigations. Individual hiring departments at JCCC may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. For full consideration, applicants are encouraged to apply prior to the review date listed in posting.
If you are an applicant requesting assistance or a reasonable accommodation in the application process, please contact the Office of Human Resources at 913-469-3877, or email JobsAtJCCC@jccc.edu.
To apply, please visit: https://careers.jccc.edu/en-us/job/495836/executive-assistant
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