Executive Assistant, Vice Provost of Extended Learning & Dean of Graduate Studies (internal)
Kutztown Univ - HR
Kutztown, PA
Full-time
Education
Posted on May 10, 2024
Job Summary
The Executive Assistant provides comprehensive support to the Vice Provost for Extended and Lifelong Learning and Dean of Graduate Studies. This role manages the calendar and schedules meetings for the vice provost while composing correspondence on their behalf. Executive assistant tasks involve tracking, coordinating and recordkeeping for MOUs, contracts and affiliation agreements between the University and external partners; assisting with deadline monitoring and renewal processes for partnerships; compilation of recipients for commencement awards; maintenance of the graduate faculty list; management of the processes for graduate assistantships, record keeping for Graduate Council; management of the Terrra Dotta software system, and development of agendas for KU's Council of Trustees.
This posting is available as a promotion opportunity for current KU employees only at this time.
Minimum Qualifications
Applications & Resumes will be accepted until position is filled, however; to ensure full consideration, internal application materials should be received no later than end of day May 26, 2024
The anticipated starting salary for this position is $46,020 - $55,000, commensurate with skills and experience.
All applications for this position must be submitted via our online application/resume system ONLY. Please do not fax, mail, or e-mail any documentation.
Successful interview, reference checks, background clearances (PA Criminal, Child Abuse Clearance & FBI Clearance), and demonstration of ability are requisite qualifications for all positions.
The University is very interested in hiring employees who have had extensive experience with diverse populations.
Kutztown University is an AA/EOE/member of the PA State System of Higher Education and actively solicits applications from women and minority candidates.
Non-Discrimination Statement
Kutztown University does not discriminate in employment or educational opportunities on the basis of sex, race, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity, or veteran status. To discuss a complaint of discrimination, please contact the University's Title IX Coordinator located in the Office of Social Equity, Old Main A-Wing, Room 02, by phone at 610-683-4700 or by e-mail at pena@kutztown.edu or the Office for Civil Rights located in the Lyndon Baines Johnson Department of Education Bldg., 400 Maryland Avenue, SW, Washington, DC 20202-1100, by phone at 800-421-3481 (TDD: 800-877-8339), by fax at 202-453-6012, or by e-mail at OCR@ed.gov.
The Executive Assistant provides comprehensive support to the Vice Provost for Extended and Lifelong Learning and Dean of Graduate Studies. This role manages the calendar and schedules meetings for the vice provost while composing correspondence on their behalf. Executive assistant tasks involve tracking, coordinating and recordkeeping for MOUs, contracts and affiliation agreements between the University and external partners; assisting with deadline monitoring and renewal processes for partnerships; compilation of recipients for commencement awards; maintenance of the graduate faculty list; management of the processes for graduate assistantships, record keeping for Graduate Council; management of the Terrra Dotta software system, and development of agendas for KU's Council of Trustees.
This posting is available as a promotion opportunity for current KU employees only at this time.
Minimum Qualifications
- Experience with budgets in SAP and Business Intelligence;
- At least one year of experience with data management in Terra Dotta Software;
- Experience in managing international agreements;
- Experience in managing contracts, affiliation agreements, MOUs, and other corporate partnership agreements;
- Experience in managing dual credit agreements;
- Experience with PASSHE policies and procedures;
- Able to demonstrate a high level of resourcefulness, diplomacy, integrity, and professionalism in all aspects of responsibility;
- Strong oral and written communication skills;
- Strong customer service skills;
- Ability to multitask and complete tasks in a timely manner (meet deadlines);
- Experience working with confidential information;
- Ability to work well independently and as a team member;
- Ability to cope with and function in stressful situations;
- Organized, efficient, and detail-oriented;
- Highly reliable and able to exercise initiative;
- Able to identify problems and suggest solutions;
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams);
- Proficiency setting up and managing Zoom meetings;
- Experience in an academic office on a university campus;
- Experience with culturally diverse populations;
- Experience with web page editing;
- Experience in planning graduate student activities (e.g., orientation).
- Experience with Works Software
- Experience with Sourcepoint
- Bachelor's degree in business
- Experience in an administrative support position in an executive level office
Applications & Resumes will be accepted until position is filled, however; to ensure full consideration, internal application materials should be received no later than end of day May 26, 2024
The anticipated starting salary for this position is $46,020 - $55,000, commensurate with skills and experience.
All applications for this position must be submitted via our online application/resume system ONLY. Please do not fax, mail, or e-mail any documentation.
Successful interview, reference checks, background clearances (PA Criminal, Child Abuse Clearance & FBI Clearance), and demonstration of ability are requisite qualifications for all positions.
The University is very interested in hiring employees who have had extensive experience with diverse populations.
Kutztown University is an AA/EOE/member of the PA State System of Higher Education and actively solicits applications from women and minority candidates.
Non-Discrimination Statement
Kutztown University does not discriminate in employment or educational opportunities on the basis of sex, race, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity, or veteran status. To discuss a complaint of discrimination, please contact the University's Title IX Coordinator located in the Office of Social Equity, Old Main A-Wing, Room 02, by phone at 610-683-4700 or by e-mail at pena@kutztown.edu or the Office for Civil Rights located in the Lyndon Baines Johnson Department of Education Bldg., 400 Maryland Avenue, SW, Washington, DC 20202-1100, by phone at 800-421-3481 (TDD: 800-877-8339), by fax at 202-453-6012, or by e-mail at OCR@ed.gov.
