Purchasing Assistant
Responsible for MRO purchasing activities for a distribution center. Perform specialized professional and administrative activities to support shipping, receiving, maintenance, inventory control, supply chain, and supply chain base management. Liaison between PH and supply chain base to coordinate and resolve issues and discrepancies.
Responsibilities:
• Perform MRO buying activities.
• Maintain and track inventory of office and warehouse supplies PH Rural Hall and Saddle Creek Logistics in Ontario, CA and order as required.
• Assist Purchasing Manager to Identify and research potential sources and obtain quotations, as required.
• Assist the Purchasing Manager in initiating and executing RFQ and RFP, projects.Process Requisitions to order non-contract related materials and supplies as required.
• Expedite and track shipments and oversee order resolution.
• Process purchase orders using Oracle JDE E1 ERP System, and record-keeping processes, and associated clerical activities.
• Interact with internal customers, supply chain base, purchasing management, shipping, receiving and maintenance departments in Rural Hall and multiple departments in Taunton, including Purchasing, Accounts Payables and Field First.
• Assist the Purchasing Manager in processing purchase orders for all requirements, including entering and transmitting purchase orders, updating and communicating changes, expediting orders, and overseeing the payment process with A/P.
• Manage system for holding inventory at suppliers including tracking shipments, entering receipts and disbursement.
• Act as a liaison between supply chain base and Princess House, to resolve item shortages, shipping and paperwork issues, invoice and payment problems or similar disputes.
• Interact as a member of the supply chain team to provide input and direction to the supply chain base, logistic suppliers, and internal contacts to support supply chain activities.
• Manage specific procurement databases including; Certificate of Insurance (COI) tracking and updating, Supplier/Item relationships, Item Notes/specifications, supplier price lists, open order reports.
• Copies data and compiles records and reports. Type memos, e-mail and correspondence reports and other documents as needed.
• Operates telephone console to receive incoming calls and messages.
• Collects and distributes mail and messages.
Requirements:
• High School Diploma plus 3 years of purchasing experience or an Associate's Degree with 1 years of purchasing experience.
• Proficiency in Microsoft Word, Excel, and Access is required.
• Strong administrative and organizational skills are required.
• The ability to manage multiple tasks simultaneously and strong project management skills are a must.
• Must possess strong interpersonal skills and the ability to interact with all levels of Princess House's internal and external organization.
• Must possess strong verbal and written communication skills.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Supervision received:
• Performs regular duties under limited supervision and seeks assistance or guidance from supervisor when needed.
• Environmental factors and physical demands:
• Frequently required to stand, walk, sit, and use hands to finger, handle, or feel. Must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and the ability to adjust focus.