Facilities Analyst

University of California Santa Cruz Santa Cruz, CA Full-time Analysis

Posted on April 16, 2024

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Facilities Analyst

Location: Santa Cruz
Job ID: 67751

JOB POSTING

HOW TO APPLY

For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our Talent Acquisition website.

INITIAL REVIEW DATE (IRD)

Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD. Talent Acquisition cannot accept application materials outside of the jobs portal, and is unable to update submitted applications on an applicant's behalf, or forward communications to the hiring units. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 04-30-2024

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

Physical Planning, Development & Operations (PPDO) manages and oversees all University activities and services related to physical and environmental planning, design and construction, engineering, physical plant maintenance and operations, capital planning and space management, and the associated business services necessary to support these functions. The University's main campus is spread across more than 2,000 acres and includes over 500 buildings comprising more than 8 million square feet. The department includes operating budgets of over $54 million, manages a project portfolio of approximately $950 million, and employs over 370 full-time staff to carry forth the duties necessary for the campus' development and operation.

More information can be found at https://ppdo.ucsc.edu/ppdo/index.html

JOB SUMMARY

The Facilities Analyst provides professional analytical services that guide the physical development of the campus and assists in the strategic development and improvement of buildings and space to support UCSC's mission of research, teaching, and public service. The incumbent supports both the methods and the practice of collecting and analyzing data and other activities in support of space management projects within the unit. Utilizing project planning concepts and knowledge of facilities best practices, the Facilities Analyst directs work on problems of diverse scope where analysis of situations or data requires a review of a variety of factors. The incumbent directs and implements the creation of campus database systems, maintains campus space inventory records, conducts analysis to support space and capital planning projects, acts as liaison to the UC Office of the President, and is responsible for the creation and delivery of system-wide reporting.

The Facilities Analyst provides reports and analysis of campus space, coordinates with campus technical experts, generates and manipulates large data sets, manages databases to comprehensively manage campus space and space use, and generates analytics for capital planning, space management, and capital outlay. The Facilities Analyst utilizes knowledge of database system programming and has advanced proficiency in Google and Microsoft Office suites, AutoCAD, and the ability to use other communication and presentation software.

APPOINTMENT INFORMATION

Budgeted Salary: $85,000 - $95,000/year. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

Full-time, Fixed
Percentage of Time: 100%, 40 Hours per Week
Days of the Week: Mon-Fri
Shift Includes: Day

Employee Classification: Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: CX Union

Job Code Classification: 004483 (FAC MGT SPEC 3 CX)

Travel: Up to 25% of the time

JOB DUTIES

50% - Data Management

Supports the management of multiple large-scale data sets and campus-specific databases and supports the campus client's use of these systems.
Uses Google and Microsoft products and AutoCAD software.

15% - Analysis

Applies analytical concepts to analyze and resolve difficult or complex planning and space management issues.
Uses metrics to supply data analysis.
Develops presentations and reports for internal analysis, and for delivery to leadership and the UC Office of the President.

15% - Client Management

Supports campus clients, ensuring efficient project development through coordination with campus partners.
Supports the development and delivery of presentations to leadership and the UC Office of the President.
Prepares reports and documents for the campus and UC Office of the President.

10% - Process Improvement

Makes recommendations, and implements improvements to operating procedures to improve operating efficiency.
Develops training materials, trains coworkers and colleagues.
Assists in the operations of the unit.

10% - Administrative Support

Oversees meetings, software licenses, and reporting.

REQUIRED QUALIFICATIONS

Bachelor's degree in related area and/or equivalent experience or training.
Experience with complex facilities inventory or other database systems.
Advanced analytical, project management, and problem-solving skills to identify needs, conduct research, and develop innovative alternatives, proposals, and solutions.
Demonstrated advanced experience and skill in using analysis to draw systematic and rational conclusions from data.
Ability to learn the operations of a department as they relate to the academic and facilities management environment.
Advanced written skills.
Advanced graphic skills.
Advanced verbal, and interpersonal communication skills, including advanced political acumen.
Experience and proficiency in the use of computer spreadsheets, databases, and word processing application software.
Proven ability to organize collected information, extract pertinent data, prepare accurate reports in various formats to present data effectively, and draft formal written narratives and documents.
Working knowledge of AutoCAD and other architectural drawing or presentation tools.
Ability to keep complex records and files.
Willingness to learn other software products as required.
Ability to work independently or under general direction and with minimal supervision.
Ability to organize and prioritize workload to meet deadlines, and multi-task in fast-paced environment of competing and swiftly shifting delivery requirements and quick turn-around deadlines.

PREFERRED QUALIFICATIONS

Meticulous about details and accuracy of work.
Proven ability to train clients on software products as required.

SPECIAL CONDITIONS OF EMPLOYMENT

Selected candidate will be required to pass a pre-employment criminal history background check.
Ability to work long periods of time at a computer with or without accommodation.
The selected candidate will be required to work a hybrid work schedule and must be able to work successfully from a home/remote office and fulfill the requirements of the UCSC telecommuting agreement.
Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=67751&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

Apply Now

Facilities Analyst

University of California Santa Cruz

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