Office Coordinator - School of Health Professions (Physical Therapy & Rehabilitation Science)

University of Kansas Medical Center Kansas City, KS Full-time Health Care Provider

Posted on April 27, 2024

Apply Now

Office Coordinator - School of Health Professions (Physical Therapy & Rehabilitation Science)

Department:
SHP Physical Therapy & Rehab Science (PTRSAT)
-----
Physical Therapy and Rehabilitation Science

Position Title:
Office Coordinator - School of Health Professions (Physical Therapy & Rehabilitation Science)

Job Family Group:
Professional Staff

Job Description Summary:
Performs diversified administrative duties under the direction of the PTRSAT Business operations manager to coordinate and maintain an efficient office operation and perform administrative duties of a complex and confidential nature in support of office activities. Provides office management, administrative, and logistical support for department.

Job Description:

Required Qualifications

Education: Bachelor's degree in business administration, education, or related field, experience may substitute for education on a year-to-year basis.

Work Experience: 1 year administrative work experience.

Preferred Qualifications

Work Experience: 2 years administrative experience in an academic or medical setting.

Skills

Self-motivated
Positive
Strong work-ethic
Strong communication
Initiative
Organization
Attention to detail

Job Duties

Track travel requests for faculty and students, process spend authorization and reimbursement forms in Workday
Provide logistical support for travel to campus for remote faculty
Process Time and Absence approvals as Department timekeeper, as well as update absence/scheduling calendar
Track hours and payments for guest lectures and lab assistants
Maintain inventory of office supplies and teaching supplies and equipment, request repairs and maintenance as needed
Coordinate maintenance of the PTRSAT teaching lab classroom with faculty and graduate teaching assistants, manage key access / badge access for storage areas
Make room reservations for classes and meetings and events
Maintain teaching lab calendar and student calendars, proactively identify potential conflicts with room reservations and assist with logistics for each cohort of students
Plans department events including catering orders
Attends department meetings and take minutes as needed
Assist search committees with arranging campus visits and itineraries for visiting faculty candidates
Provide administrative support to PTRSAT Department Chair
Helps track outcomes for department committees and other functional units, implement new databases, and compile reports
Other duties as assigned

Required Documents

Resume
Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type:
Regular

Time Type:
Full time

Rate Type:
Hourly

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range:
$26.13 - $39.20
Minimum
$26.13
Midpoint
$32.67
Maximum
$39.20

Application Instructions:
To learn more and apply online, please visit https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Kansas-City-Metro-Area/Office-Coordinator---School-of-Health-Professions--Physical-Therapy---Rehabilitation-Science-_JR006989 or go to https://careers.kumc.edu/ and search for position number JR006989.

Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.

About KU Medical Center:
The University of Kansas Medical Center’s mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans. Learn more at www.kumc.edu.

Benefits:
KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. For more information, please visit https://www.kumc.edu/human-resources/benefits.html

Equal Employment Opportunity Statement

The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information. http://policy.ku.edu/IOA/nondiscrimination

Apply Now

Office Coordinator - School of Health Professions (Physical Therapy & Rehabilitation Science)

University of Kansas Medical Center

Sites & Partners

Services