Contracts Assistant

The Contracts Assistant will perform administrative work in support of the University’s commercialization of intellectual property and assist with the internal administration of confidentiality agreements, inter-institutional agreements, intellectual property licensing agreements, and amendments to such agreements throughout the commercialization lifecycle from term sheet until agreement expiration or termination.

Job duties will include, but not be limited to:

• Perform administrative work in support of intellectual property licensing agreements and related contracts
• Maintain accurate files/records and databases
• Create and update agreement records in KSS and Salesforce databases
• Review and interpret license agreements and enter pertinent financial/non-financial terms in KSS
• Update KSS agreement records for intellectual property linking
• Document standard operating procedures
• Identify and communicate recommended improvements in procedures and practices on an ongoing basis
• Recommend methods of automation and workflow streamlining within the agreement administration function

Candidate should exhibit knowledge of policies and procedures of both the university and external. The selected candidate must possess strong working knowledge of Microsoft Office Suite including Excel, Word, Outlook, and Powerpoint, as well as Adobe PDF. Additionally, candidate must be able to work independently and manipulate OIE’s intellectual property database, KSS TechTracS, and other University systems including Salesforce. Position requires an individual who is highly motivated, very well organized, and exhibits exemplary communication skills.

The Office of Innovation & Entrepreneurship inspires, educates, and enables others to make an impact on society, improve the regional economy, and transform their own careers. The office is composed of four units: The Innovation Institute, the Office of Industry and Economic Partnerships, the Big Idea Center for student innovation, and the Institute for Entrepreneurial Excellence. For more information please visit the website at: innovation.pitt.edu.

Assists with the identification, development, and oversight of licensing opportunities for intellectual property. Coordinates agreements for the department and supports agreement draft preparations. Performs administrative licensing work and facilitates initial communications with inventors.

Computer skills; excellent verbal and written communication skills.

Little physical effort is required; job is mostly sedentary. May be required to travel to on campus meetings.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.