Accounting Specialist, Soil, Plant and Pest Center
University of Tennessee, Knoxville
Nashville, TN
Full-time
Accounting
Posted on April 11, 2024
Accounting Specialist
Soil, Plant & Pest Center
Nashville, TN
MRO4
Duties/Responsibilities:
The UT Soil, Plant, & Pest Center Accounting Specialist is directly responsible to the Laboratory Director. This is a 40 hour per week, in person position. This position is in the front office of the Soil, Plant & Pest Center which process soil, forages, plants, and insects from around the state. Duties include:
· Answering phones, greet in person clients, assist in filling out forms and receiving payment.
· Assist in reporting, helping clients find reports, and sending reports out.
· Contact clients with sample but no payment, missing payment, or partial payment.
· Assist county extension offices in needs they may have from the lab. (i.e. getting soil boxes, finding reports, etc..).
· Assist in receiving samples, receipting, data entry into STRUT program or Excel for sample information and results, reporting samples by email and US mail.
· Enter sample and payment information into multiple laboratory reporting systems.
· Daily deposits and monthly invoices: Prepare daily cash, check, and credit card deposits. Account for petty cash. Fill out appropriate auditing forms for deposits. Report deposits to Bursar's office.
· Prepare monthly invoices for billed clients, email or mail them, keep track of payments, remaining or outstanding balances. Perform IRIS transfers for UT System clients. Verify monthly credit card deposits.
· Reconcile deposits, procurements card, and department ledgers monthly.
· Prepare audit spreadsheet during the month for end of month reporting. Verify all samples that month have a payment, are billed, or have a reason for no payment.
· Miscellaneous office tasks in support of the unit: as assigned by lab director.
Qualifications :
Minimum/Required Qualifications (include education, experience, skills & abilities, licenses & certifications):
· One year of receipting/depositing experience and one year of customer service.
· Ability to create deposits; as well as enter and track them in Microsoft Excel.
· Accounting skills to keep track of accounts paid and balancing remaining.
· Ability to multitask and maintain the office when all other staff may be at Extension events.
· Proficient in Microsoft Office (Word, Excel, Outlook).
· Must have a valid driver’s license.
· Must be reliable and punctual.
Preferred/Desired Qualifications:
· Two years of receipting/depositing experience and customer service, in a university or extension setting.
UT Extension provides a gateway to the University of Tennessee as the outreach unit of the Institute of Agriculture. With an office in every Tennessee County, UT Extension delivers educational programs and research-based information to citizens throughout the state. In cooperation with Tennessee State University, UT Extension works with farmers, families, youth and communities, to improve lives by addressing problems and issues at the local, state and national levels.
