Associate Director of Law Admissions & Financial Aid, School of Law
Wake Forest University
Winston Salem, NC
Full-time
Legal
Posted on April 10, 2024
Application Instructions:
External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page.
Please add your cover letterand any other documents required for the position to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your cover letter and supporting documents. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. You will not be able to modify your application after you submit it.
Current Employees: Apply from your existing Workday account. Do not apply from the website. Log in to Workday. Click on the Jobs Hub and select Browse Jobs. Locate the position and click Apply. Update your Education and Job History.
** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.
Job Description Summary
The Associate Director of Admissions and Financial Aid (AD) manages all aspects of the financial aid program at the School of Law, including, but not limited to counseling, need analysis and packaging, loan management, financial literacy, and communications. The AD advises students about the financial aid application process, financial aid eligibility, treatment of unusual and extenuating circumstances, and financial aid programs. The AD reports to the Assistant Dean of Admissions and Financial Aid.
Job Description
Management, Counseling. and Compliance for Federal Student Aid and Private Student Loans
• Determines student eligibility and awards financial aid in compliance with federal and institutional guidelines, policies, and regulations
• Counsels current and prospective students on available financial aid programs and eligibility requirements
• Determines student eligibility for employment under the Federal Work-Study program
• Performs school certification of private student loan requests
• Manages the Satisfactory Academic Progress (SAP) policy and evaluation process
• Completes Title IV Return of Funds calculation when a student withdraws and returns funds as required
• Reviews Cost of Attendance (COA) and Satisfactory Academic Progress (SAP) appeals and uses professional judgement to determine aid eligibility
• Performs verification of federal aid applications and resolves conflicting information
• Co-administers veteran's education benefits for active-duty, veteran, and spouse/dependents of veterans
• Creates and manages all financial aid communications to current and prospective students
• Develops and implements the student financial literacy program
• Develops and reviews financial aid policies which ensure school financial aid practices meet regulatory compliance standards
• Participates in industry training and professional associations to remain current on related policy, regulation, and best practices
Data, Audit, and Reports
• Collaborates with the University's Office of Student Financial Aid and other departments to ensure proper financial aid systems parameters and Title IV compliance measures
• Develops the Cost of Attendance (COA) and collaborates with other graduate/professional school financial aid administrators to ensure consistency in cost estimates across the University
• Organizes and reports financial aid data for school reporting requirements including the ABA 509 Annual Report and U.S. News & World Report
• Collaborates closely with internal and external auditors to provide documentation related to financial aid and Veterans Administration audit reviews
Scholarship Administration
• Administers scholarship applications and awards
• Oversees annual assignment of scholarships from endowed/restricted funds and immediate-use gifts to eligible students
• Coordinates committee review of applications for named scholarships, when needed
• Liaise with Development and Alumni on structure and disbursement of current and new scholarship funds
Student Accounts and Third-Party Sponsorship
• Works closely with the University's Office of Student Financial Services (SFS) to ensure accurate billing and Title IV cash management compliance
• Manages financial guarantees and submits invoicing for students from third-party sponsoring organizations such as SACM, Fulbright, and ICITAP/OPDAT
• Provides one-stop customer service related to student billing and payment inquiries
• Conducts continuous outreach to students with outstanding account balances and notifies relevant law school and University officials accordingly
Admissions and Recruitment
• Assists the Assistant Dean of Admissions & Financial Aid with recruitment efforts, participating in occasional travel events
• Reviews applications for admissibility determination, in a secondary/support capacity
• Assists with Admitted Students Day and related events
Other
• May perform additional or other work as assigned.
Additional Job Description
Accountabilities
• Management of federal student aid for law school students
• Assignment of scholarships from endowed/restricted funds and immediate-use gifts to eligible law school students
Required Qualifications
• Bachelor's degree and 4 years of experience in financial aid administration
• Excellent numeric reasoning ability and knowledge of accounting and audit concepts
• Proficiency in Microsoft Office applications including Excel and competency in Google Workspace
• Demonstrated ability to work independently and in a team-based environment, to take initiative, manage
conflicting priorities, work with and meet deadlines, be flexible, and employ sound judgment
• Detail-oriented with organizational and problem-solving skills; able to manage deadline-oriented projects
• Demonstrated critical thinking, interpersonal, oral, and written communication skills
• Able to handle sensitive information in a confidential manner and practice effective cross-cultural
communication skills across different campus constituencies.
Preferred Qualifications
• Master's degree and 5 years of experience.
• Financial aid experience working in a law or professional school setting
• Experience working with Workday, Slate, and/or PowerFAIDS systems
• Advanced proficiency with Microsoft Excel
Time Type Requirement
Full time Note to Applicant:
This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.
In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.
Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.
External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page.
Please add your cover letterand any other documents required for the position to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your cover letter and supporting documents. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. You will not be able to modify your application after you submit it.
Current Employees: Apply from your existing Workday account. Do not apply from the website. Log in to Workday. Click on the Jobs Hub and select Browse Jobs. Locate the position and click Apply. Update your Education and Job History.
** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.
Job Description Summary
The Associate Director of Admissions and Financial Aid (AD) manages all aspects of the financial aid program at the School of Law, including, but not limited to counseling, need analysis and packaging, loan management, financial literacy, and communications. The AD advises students about the financial aid application process, financial aid eligibility, treatment of unusual and extenuating circumstances, and financial aid programs. The AD reports to the Assistant Dean of Admissions and Financial Aid.
Job Description
Management, Counseling. and Compliance for Federal Student Aid and Private Student Loans
• Determines student eligibility and awards financial aid in compliance with federal and institutional guidelines, policies, and regulations
• Counsels current and prospective students on available financial aid programs and eligibility requirements
• Determines student eligibility for employment under the Federal Work-Study program
• Performs school certification of private student loan requests
• Manages the Satisfactory Academic Progress (SAP) policy and evaluation process
• Completes Title IV Return of Funds calculation when a student withdraws and returns funds as required
• Reviews Cost of Attendance (COA) and Satisfactory Academic Progress (SAP) appeals and uses professional judgement to determine aid eligibility
• Performs verification of federal aid applications and resolves conflicting information
• Co-administers veteran's education benefits for active-duty, veteran, and spouse/dependents of veterans
• Creates and manages all financial aid communications to current and prospective students
• Develops and implements the student financial literacy program
• Develops and reviews financial aid policies which ensure school financial aid practices meet regulatory compliance standards
• Participates in industry training and professional associations to remain current on related policy, regulation, and best practices
Data, Audit, and Reports
• Collaborates with the University's Office of Student Financial Aid and other departments to ensure proper financial aid systems parameters and Title IV compliance measures
• Develops the Cost of Attendance (COA) and collaborates with other graduate/professional school financial aid administrators to ensure consistency in cost estimates across the University
• Organizes and reports financial aid data for school reporting requirements including the ABA 509 Annual Report and U.S. News & World Report
• Collaborates closely with internal and external auditors to provide documentation related to financial aid and Veterans Administration audit reviews
Scholarship Administration
• Administers scholarship applications and awards
• Oversees annual assignment of scholarships from endowed/restricted funds and immediate-use gifts to eligible students
• Coordinates committee review of applications for named scholarships, when needed
• Liaise with Development and Alumni on structure and disbursement of current and new scholarship funds
Student Accounts and Third-Party Sponsorship
• Works closely with the University's Office of Student Financial Services (SFS) to ensure accurate billing and Title IV cash management compliance
• Manages financial guarantees and submits invoicing for students from third-party sponsoring organizations such as SACM, Fulbright, and ICITAP/OPDAT
• Provides one-stop customer service related to student billing and payment inquiries
• Conducts continuous outreach to students with outstanding account balances and notifies relevant law school and University officials accordingly
Admissions and Recruitment
• Assists the Assistant Dean of Admissions & Financial Aid with recruitment efforts, participating in occasional travel events
• Reviews applications for admissibility determination, in a secondary/support capacity
• Assists with Admitted Students Day and related events
Other
• May perform additional or other work as assigned.
Additional Job Description
Accountabilities
• Management of federal student aid for law school students
• Assignment of scholarships from endowed/restricted funds and immediate-use gifts to eligible law school students
Required Qualifications
• Bachelor's degree and 4 years of experience in financial aid administration
• Excellent numeric reasoning ability and knowledge of accounting and audit concepts
• Proficiency in Microsoft Office applications including Excel and competency in Google Workspace
• Demonstrated ability to work independently and in a team-based environment, to take initiative, manage
conflicting priorities, work with and meet deadlines, be flexible, and employ sound judgment
• Detail-oriented with organizational and problem-solving skills; able to manage deadline-oriented projects
• Demonstrated critical thinking, interpersonal, oral, and written communication skills
• Able to handle sensitive information in a confidential manner and practice effective cross-cultural
communication skills across different campus constituencies.
Preferred Qualifications
• Master's degree and 5 years of experience.
• Financial aid experience working in a law or professional school setting
• Experience working with Workday, Slate, and/or PowerFAIDS systems
• Advanced proficiency with Microsoft Excel
Time Type Requirement
Full time Note to Applicant:
This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.
In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.
Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.
